The Executive Assistant provides support to the ExCom member in all her responsibilities. He/she ensures effective communication and execution of the decisions, liaising with key stakeholders across the organization and working hand-in-hand with Division’s teams.
Job Purpose
As a member of the Group Operations Procurement Leadership team, the Executive Assistant has a facilitating and coordinating role, and has several responsibilities:
§Support and accompany the CPO in her daily task execution
–Preparation of her meetings
–Monitor, analyze and synthesize technical topics
–Carry-out administrative tasks: Budget setting and follow-up, in collaboration with teams and invoice validation within the Executive Assistant’s limit
§Facilitation and coordination within the Procurement division
–Act as the point of contact between Procurement and other divisions
–Support the proper execution of main governance bodies directly, in close collaboration with leadership team
–Provide any necessary support to the teams for the proper execution of their responsibilities
–Prepare and manage team meetings
–Contribute to the definition of the priorities of the Procurement division
–Ensure smooth HR processes for entire division, in tight collaboration with division’s HR Business Partner
§Ensure effective communication internally and externally for entire division
–Prepare presentations and speeches for the CPO, delivering and cascading strategic messages
–Review and control communication before publication
–Contribute to the Executive Assistants community (ensure strong coordination, share and gather relevant information, perform punctual missions when necessary…)
§Deliver on strategic projects upon request, carrying-out specific missions for the account of the CPO, for the entire division and depending on needs
Soft skills :
§Strong communication skills and diplomacy
§Excellent planning, organizational and prioritization skills
§Proactive and ability to work efficiently under time pressure
§Strategic thinking
§Integrity, trustworthiness, and discretion
Hard skills :
§Strong financial background and knowledge
§Analytical skills and attention to details
§Fluent in French and English
§High level of proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) and collaborative tools
Education
Bachelor's or master’s degree in business administration, finance or economics
Experience & technical skills
5/6 + years working experience, including at least 4 years in an audit firm.
As a world-leading insurance company, we act for human progress by protecting what matters. With 153,000 employees in 54 countries working with 105 million customers, we’ve created a truly dynamic and vibrant community. Inclusion and diversity link closely with our values, and together we’re nurturing a culture of
respect, for each other, for our customers and the communities around us. Join AXA and you’ll feel like you belong, are included and can thrive. You’ll be able to shape the way you work and truly grow your potential as you seek out new opportunities, push boundaries and benefit people in critical moments of their lives. This is your chance to build the tomorrow you want. Know you can.
AXA is becoming a sustainable tech-led company and at AXA Group Operations we are one of the major catalysts for this transformation.
We set the tone by triggering and empowering the evolution of our insurance business model through technology and innovation, driving its concrete implementation globally at speed, with a high quality of advisory and execution.
We are present across 17 countries with committed, highly qualified teams. We leverage technology, data, sourcing, security and investment allocation in a global way, but also achieve economies of scale and synergies when necessary.
At AXA Group Operations, we want to be recognized in three fields of action:
We bring together the expertise, cultural diversity and creativity of over 8,000 employees worldwide and we’re committed to equal opportunities in all aspects of employment (gender, LGBT+, disabled persons, or people of different origins) and to promoting Diversity & Inclusion by creating a work environment where all employees are treated with dignity and respect, and where individual differences are valued.
